A COMPANY DIRECTOR

Gap-fill exercise

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Sophie Arlington is 31 years old. She is a director of a limited company. The company sells windows and doors to the building industry. Sophie is one of the people who must often make decisions about how to run the company. She is an director.

Sophie became a director of the company in 2010. Part of her job is to go to regular meetings with the other directors. She also attends company meetings.

The person who controls the meetings of the directors, the is Sophie’s colleague Victoria Radlett. Another colleague, John Barker, is responsible for writing down everything that the directors say at the meeting. This written record is called the of the meeting. Everyone who attends gets a copy by email soon after.

Once a year there is a company , which means General Meeting. This is a much bigger meeting because the members of the company attend. The members are also called the . Anyone who buys a share in the company is entitled to attend. The members appointed Sophie as a director at the AGM in 2006.

To make an important decision like appointing a new director, there must be a minimum number of people present at the meeting. This minimum number is called a . A member at the 2010 AGM suggested that Sophie be appointed a director. A suggestion like this is called a motion. The members then on the motion. They can do this by raising their hands or by holding a formal poll. When they decide to pass the motion, it is now called a and is an official decision of the AGM.

As a director, Sophie must be careful to avoid any of interest. This means she must not do anything that is good for her but may not be in the best interests of the company. If a director has any interest that may cause problems then he or she has to it. This means the director must tell the company about it.